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Office Furniture Design Tips to Create Productive Spaces

Posted by Arwa Chaudhry on : November  25,  2020

Office furniture design plays a crucial role in employee productivity. There are many elements to consider when designing a productive workspace and creating an inviting environment for your employees.

Whether your business is a call center, a consulting company, or a sales floor, you should consider how your design influences your workers. From the office acoustics to the colors of the walls, every detail will impact how much your employees accomplish in a day.

Your office space sets the tone for an entire work day from the moment your employees walk in, to the time they pack up their belongings and head home. The goal of a well-designed office space is to encourage creative thinking and foster collaboration and teamwork.

To accomplish all of these goals, you have to consider the environment your team is spending 8 hours a day working in. What is the purpose of the different areas in your office? It’s important to build spaces that are diverse in their functionality – from cozy, quiet corners, to open and collaborative workspaces.

Here are some tips on using office furniture design to create productive spaces that are targeted at specific types of work and outcomes.

Does Office Furniture Design Impact Productivity?

office design productivity

Stress directly impacts workplace productivity. The higher an employee’s stress level is, the less they’re likely to accomplish in a day. They need to feel comfortable and calm in the workplace to provide your organization with their best work.

One of the major factors employees look for in a workplace is an organization that aims to create a healthy environment for their wellbeing. This includes wellness rooms, ergonomic seating and proper lighting at workstations.

A Fellowes Workplace Wellness Trend Report found that 87 percent of workers are looking for workplaces that encourage wellness and wellbeing.

Businesses need to look for ways to improve office furniture design to meet this ever-growing trend of office wellbeing. That’s because these healthy options are about more than just productivity–they’re also about retention. 93 percent of employees in the tech industry said they would stay with their employer longer if given healthier workspace options and benefits.

Meeting Employee Needs for Office Design

office furniture design

Before you embark on an office design project, take the time to listen to your employees. A study from The Property Group found that there’s a vast difference between workspace design and employee preferences and practices. After all, your design must appeal and be beneficial to those spending the most time in it. Top talent is more likely to seek out employers that are creating environments for them to produce their best work.

The study found that nearly half of all working professionals would prefer an open office plan of some sort. And only 11 percent of employers surveyed were looking for enclosed cubicles. Yet, not all businesses deliver on these practices when considering their office design.

To satisfy the broad range of employee preferences, employers must consider how to create workspaces that meet the diverse needs of their employees. This means having spaces for all kinds of work, like private rooms where employees can make phone calls, work on intense projects with a short deadline, and escape the noise and hubbub of a busy office.

All the while, these offices also need fluid workspaces that invite collaboration, allow natural light to permeate the whole office and meet the desires of employees looking for open-plan offices.

A well-designed office space has three types of workspaces to meet the diverse needs of employees:

  • Private workspaces for focused work
  • Some partitioning to prevent distractions while working
  • Collaborative space where people can gather in groups

This demands varied workspaces to allow for optimal productivity and focus.

Key Office Design Considerations

office furniture design

Now that you understand the impacts of office design on productivity, let’s take a look at five key office design considerations:

  1. Noise levels: depending on the height of your ceilings and the size of the space, you might need some sound dampening devices to make the space work better for productivity. A room that has too much echoing, or allows sound to carry from large group meetings into personal workspaces, will greatly hamper productivity. Enter a workspace during the busiest time of day and take a moment to listen and see how loud the space is. A space that is too noisy can make it extremely challenging for employees to do their best work. Before considering your office furniture, consider what the office might need to be more acoustic-friendly.
  2. Consider the future: you might only have 10 employees now but what will your office space look like when you have 20 employees? Think long-term as you design your office space and provide adequate space to grow and accommodate new workers. Flexible spaces will be crucial to organizations looking to grow. Don’t get too stuck in your current ways of organizing the office that you aren’t able to adapt to changing office trends and growth requirements.
  3. Review office lighting: because so many employees spend a great deal of time indoors, office lighting is important. Make sure there aren’t any dark corners or areas that prevent natural light from shining through into your employee workspaces and consider making your office lights dimmable. Harsh lighting can cause fatigue and eye strain for your employees and they might need to spend some time in a conference room with low lighting to rest and rejuvenate their senses. Consider that employees find energy and comfort from different places and adjust your office to provide a variety of options.
  4. Use the less is more mentality: clutter in the office can greatly reduce employee productivity. Encourage employees to only bring a few personal items for their workspace. Use minimalist design to outfit your office to reduce clutter. Consider adding color carefully, as colors evoke different emotions in people. For example, red is known to breed hostility in workers and reduce collaboration. Be sure to discuss your design ideas with a professional like Benhar Office Interiors who understand employee needs and can help guide you through the process.
  5. Think about employee comfort and wellbeing: whether you’re reviewing office furniture design for a conference room or a personal workspace, choose chairs, desks, and tables designed for ergonomics. The healthier your employees feel, the higher their productivity will be. Good ergonomic workstations prevent eye strain, fatigue, and reduce back and neck pain. With the right setup, employees might also experience fewer headaches.

Examples of Office Furniture Designs for Productivity

office furniture design

At Benhar Office Interiors, we’ve created productive workspaces based on company needs and our experience has allowed us to develop best practices for office design. We look at employee needs and help build spaces designed for various roles within your organization.

See our photo gallery of the settings we created for Convene that encompass a broad range in types of spaces that were targeted at this organization’s needs.

You’ll find collaborative spaces where coworkers can come together to meet and work. You’ll also find quiet spaces where people can return to their desks when they need to get things done.

The office furniture design at Convene is simple, modern and inviting to make employees feel comfortable and welcomed in the space.

We look forward to the opportunity to create an office furniture design for your workplace as well. Contact us to learn more about our services and fantastic furniture options.